Whether it’s following up on work, assigning tasks, checking in your company mail, or merely replying to clients, it can all be done from your cell phone.
Yes, it is that simple. But don’t go running home or rushing off to another vacation destination just yet! We need to establish how you can get all of this done and much more without being at the office. Keep reading to discover the key factors you will need to think about when managing your business while traveling or being off.
Key Factors to managing your business:
Everyone doesn’t have to be huddled up at the conference room to conduct a good meeting; you can get remote employees, freelancers, and employees at the office all in the same meeting with only an online connection.
Now meeting on a daily or even weekly basis can be difficult while you’re traveling because you’re mostly busy and have other things to tackle. However, meeting with the supervisors weekly or bi-weekly will reassure your presence in the workplace and confirm your oversight on all company matters.
You can even use Google Slides for presentations or Team Viewer to share your monitor with everybody for demonstration.
Be sure to regularly interact with your employees no matter where you are and build close relations with them that can evolve into trust. If this is accomplished, you’ll never need to worry about business when you’re away.
Follow-up on Work Progress & Hours:
You being away from the office should never mean work doesn’t get done or is on pause. Technology produced a solution for slacking or idle employees, time tracking software. This sort of software lets you track employees working hours so you’ll always be updated with who arrived late or who worked overtime.
Employees will be able to monitor their shifts, breaks, and leave notes on their work progress.
There are various kinds of time tracking software, some are essentially focused on tracking working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.
Others include a project management attribute like Zoho Projects where you can share projects, assign tasks, and follow-up on tasks.
You may also use essential project management software like Basecamp or Asana that mostly concentrate on getting work done efficiently. Project management software permits you to assign tasks, update them with comments, set deadlines, add attachments, and mark them as complete. With a straightforward tracking method of working hours and work advancement, employees will feel obligated to stay focused and get things done faster.
Manage Business Mail Instantly:
While traveling, your email is something you should not forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be significant contracts from clients, documents from investors or partners, or feedback from the customers.
Using a virtual mailbox, you can take your mail with you wherever you go.
A virtual mailbox is a mailbox that you can access online and manage your mail. The choices vary from shredding any file or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure email facilities where the envelope is scanned and uploaded to your own cloud-based mailbox for you to control.
So not only can it be remote access to your important mail, but it removes the need for a mailroom! This means lesser paper storage, no mail operators, and quicker mail operations, a win-win for you and your pocket.
Now, you’re all set!
With your business essentials all in check, it is easy to travel whenever needed without worrying about work falling behind or inefficiently managing your company. By following these three factors, you can manage your tasks and still have time to enjoy your holiday!